• Sr. Contract Administrator

    Job ID 2018-1260
    Job Locations
    US-VA-Virginia Beach
    Category
    Hot Jobs
    Type
    Regular Full-Time
    Eligibility for Security Clearance Required
    Yes
  • Overview

    The GBS Group, an engineering services and consulting firm in Virginia Beach, VA, has an opening for a Sr. Contract Administrator. The GBS Group is a commercial and government engineering services firm with a variety of contract types. Our Headquarters is located within 10 miles of the Virginia Beach resort area and downtown Norfolk’s Waterside District and includes a 24x7 Operational Support Center monitoring all client installations in North America as well as a world class lab with configurations of all client hardware and software systems.

     

    This is an individual contributor role with opportunities to mentor less senior contracts personnel having responsibility for assisting in the management of contract administration, proposals, purchase orders and subcontracts under the direct supervision and guidance of the Director of Contracts.

    Responsibilities include but are not limited to

    • Assists the Director of Contracts in partner and vendor contracts negotiation and administration from drafting, revising, negotiating, dispute resolution, contract kick off and close out; assists in soliciting bids to procure a variety of required goods and services and negotiates and administers contracts/termination procedures to prepare the foundation for developing good relationships are maintained with partners, vendors, customers and critical suppliers, consultants in meeting corporate goals.
    • Assists the Director of Contracts in the development of proposals to include but not limited to reviewing RFPs/RFQs for determination of capacity to fully comply with the RFP, coordinate with Operations, Finance and Proposal Support POCs to ensure that intermittent milestones and deliverables throughout the proposal development process are met; issue correspondences to subcontract team members, conduct price analysis on vendor and/or subcontractor rates and prices compliance
    • Negotiate terms and conditions, analyses of price and creation of the subcontract documentation.
    • Responsible for monitoring subcontractor performance, including the management of the deliverables and payment of invoices; review subcontract invoices for accuracy, availability of funding and in accordance with the purchase order terms and conditions.
    • Monitor subcontractor funding and period of performance and update spreadsheets; data entry of purchase orders into the accounting system and various spreadsheets.
    • Prepare the solicitation document for complex acquisitions to include statements of work, terms and conditions or flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as appropriate for the procurement.
    • Keep fully informed on all contracts & subcontracts standards, plans and policies; assist in the creation of new contracts & subcontract templates and forms where necessary and update procedures.
    • Ensure that the contracts/subcontract are in accordance with legal requirements, customer specifications and client regulations; consults with technical staff, and resolves matters of disagreement between the company and potential subcontractors or prime contractors.
    • Develop and maintain contract and subcontract administration files.
    • Obtain and tracks subcontractor Certificates of Insurance and review for compliance with client insurance requirements.
    • Performs contracts and subcontracts closeout.

    Qualifications

    Qualifications

    Candidates must possess the following professional experience and qualifications:

    • Bachelor's Degree in Business Administration, Finance, Accounting or similar field.
    • Must have 5-7 years’ experience in federal and/or commercial contracts management with an understanding of the various contract types.
    • Must be able to obtain and maintain a Secret Clearance.
    • Position may require some travel.

    The candidate should be familiar with the following:

    • Fixed price contracts, cost type contracts, time and materials contracts
    • The Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) and other agency supplements
    • The Truth in Negotiations Act
    • Contractor purchasing system review (CPSR) requirements
    • Government Property Management & Disposition procedures
    • Cost and price analysis
    • Intellectual property matters to ensure adequate company protection.
    • Assessing & documenting Organizational Conflicts of Interest IAW FAR 9.5
    • Drafting, negotiating reseller agreements

    Desired Characteristics:

    • Knowledge of and experience with application of the FAR and agency supplements to contracts administration; application of commercial contracts management principles.
    • Experience in proposal management with respect to NAVSEA’s Seaport-e portal; in managing contracts and subcontracts actions related to MAC and Stand-alone IDIQ contracts in the Maritime and Defense industry is preferred. 
    • Knowledge of various contracts types, relevant terms and conditions and policies governing assigned contracts.  As well as proficient knowledge of negotiation techniques.
    • Experience with international contracting is a major plus but not a necessity. Experience with engineering procurement and manufacturing contracting.
    • Ability to operate independently as well as with the team with an ownership approach to all work assignments.
    • Unrelenting commitment to providing exceptional internal and external customer service skills.
    • Ability to work well in a collaborative business environment with peers within the subcontracts and contracts group as well as business developers and project teams.
    • Strong organizational and analytical skills with the ability to manage multiple competing priorities while applying attention to detail and applying creative problem-solving skills.
    • Excellent verbal and written communication skills and negotiation abilities. 
    • Self-directed, flexible and have willingness to do 'what needs to be done' in a small business environment

    EEO Statement

    The GBS Group is proud to be an equal opportunity employer. We pledge equal access to employment, facilities, and programs, regardless of race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital or familial status, pregnancy, veteran status, genetic information, or any other characteristic protected by law.

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