• Office Manager/Travel Coordinator

    Job ID 2018-1252
    Job Locations
    US-VA-Virginia Beach
    Hot Jobs
    Regular Full-Time
    Eligibility for Security Clearance Required
  • Overview

    The GBS Group, an engineering services and consulting firm in Virginia Beach, VA, has an opening for an Office Manager/Travel Coordinator. The GBS Group is a commercial and government engineering services firm with a variety of contract types. Our Headquarters is located within 10 miles of the Virginia Beach resort area and downtown Norfolk’s Waterside District and includes a 24x7 Operational Support Center monitoring all client installations in North America as well as a world class lab with configurations of all client hardware and software systems.

    Responsibilities include but are not limited to

    • Perform general office duties, such as ordering supplies, maintaining office equipment, scheduling service calls, and maintaining a clean and organized office
    • Run office errands as needed
    • Serve as Executive Assistant to Executive Management Team
    • Make domestic and international travel arrangements
    • Research/prepare travel estimate reports
    • Assist technical team by formatting reports, resumes, and spreadsheets
    • Coordinate catering and venues for luncheons, meetings, and holiday parties
    • Manage and maintain executives' schedules
    • Answer phone calls and direct calls to appropriate parties
    • Serve as backup to front desk receptionist
    • Provide clerical support to other departments as needed


     Candidates must possess the following professional experience and qualifications:

    • Must have a High School diploma with at least 5 years of administrative experience and 1 year of executive administrative experience
    • At least 5 years of experience with MS Word, Excel, and Outlook
    • Experience working in administrative support role for senior level leaders, including coordination of reports and meeting/calendar management
    • Experience in booking domestic and international travel
    • Superb customer service, attention to detail, and organizational skills
    • Proven ability to work in a fast-paced environment and handle multiple tasks simultaneously
    • Must have reliable transportation

    Desired Characteristics:

    •  Superior phone manners and ability to handle sensitive matters with tact.
    •  Ability to handle sensitive personnel data with confidence and work under pressure
    •  Demonstration of leadership attributes to address executive’s needs, the surrounding work environment, and customer and office staff requests
    •  Exceptional interpersonal skills and ability to work well across all levels of leadership and staff as well as with external customers, vendors, and office visitors

    EEO Statement

    The GBS Group is proud to be an equal opportunity employer. We pledge equal access to employment, facilities, and programs, regardless of race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital or familial status, pregnancy, veteran status, genetic information, or any other characteristic protected by law.


    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed